Each Athlete will be issued a DPST jacket and/or vest to lease for the season. The cost of
the lease is part of the tuition paid on behalf of the Athlete. Jackets and/or vests will be
issued at the start of the ski season, and the Athlete must return the vest in good, clean
condition, subject to normal wear and tear, by May 1 of the applicable season.

Jackets and/or vest may only be used for their intended purposes. They may be worn
during training and competitions, and while skiing on the Athlete’s own personal time.
Please remember that the Athlete is representing DPSEF and DPST and to always follow the
Code of Conduct.

DPST will enforce a zero-tolerance policy for any Athlete’s misbehavior while wearing a
DPST jacket or vest, and DPST may take any disciplinary action against the Athlete DPSEF
deems appropriate, in its sole and absolute discretion, and within the disciplinary
guidelines promulgated by DPSEF, including, without limitation, terminating the Athlete’s
participation in DPSEF programs.

If the Athlete returns the jacket and/or vest damaged, or if the jacket and/or vest is not
returned, the Athlete shall pay for the cost to repair or the cost of replacement, up to $300.

I have read U.S. Ski & Snowboard’s Minor Athlete Abuse Prevention Policies (“MAAPP”)
(available at www.usskiandsnowboard.org) and, on behalf of the Minor Athlete, hereby authorize and consent to the Applicable Adults, who are DPST coaches or DPST athletic trainers, to provide to Minor Athlete individual training sessions that are not observable and interruptible by another adult for the 2024/2025 training and competitive season.

Each Athlete, or parent or guardian of the named Minor Athlete, must sign the Code of
Conduct (provided separately), and must abide by the rules and requirements within the
Code of Conduct.

1. If an Athlete withdraws from the ski season before the first day of training (has
skied 0 days), the Athlete shall be entitled to a full refund MINUS $25 administration fee
and any third-party processing fee.
2. If, within the first two weeks of the ski season, the Athlete’s coach decides, at his or
her discretion, that the Athlete is not qualified, in terms of ability and/or behavior, for the
applicable team, the Athlete shall be entitled to an 85% refund MINUS $25 Administration
Fee and any third-party processing fee.
3. If an Athlete has attended training and withdraws from the applicable team BEFORE
the 3rd scheduled weekend of the ski season, the Athlete shall be entitled to a 50% refund
MINUS $25 administration fee and any third-party processing fee.
4. If an Athlete has attended training and withdraws from the team AFTER the 3rd
scheduled weekend of the winter season, the Athlete shall not be entitled to a refund of any
amount.

I acknowledge that DPSEF, DPST, or DPSR may furnish first aid care, including, but not
limited to, transportation of an injured Athlete to a facility where definitive medical care
can be provided at the cost of the Athlete or his/her parent or guardian. The furnishing of
such care in no way is an admission of, or assumption of, liability on the part of DPSEF,
DPST, or DPSR, or of their officers, agents, or employees. DPST or DPSR will attempt to, but
is not obligated to, contact the parent/guardian of the Minor Athlete, if possible, prior to
transporting the named Minor Athlete to a physician or medical facility for emergency
medical treatment. The undersigned grants permission to any licensed physician and/or
medical facility to render emergency medical care to the undersigned Athlete, or the named
Minor Athlete, as applicable, and hereby and consents to such treatment.

I, or on behalf of the named Minor Athlete, consent to and authorize the taking, editing, use,
publication, sale, and reproduction by DPSEF, or anyone authorized by DPSEF, of all
photographs and video recordings taken by DPSEF and anyone authorized by DPSEF, which
are taken of me, or of the named Minor Athlete, for any purpose whatsoever without
compensation to me or the named Minor Athlete. All photos and video files (digital
files/negatives together with prints) shall constitute property of DPSEF and/or its
contractors, solely and completely.

I consent to receiving a subscription, free of charge, to the DPST newsletter.

Volunteer support is critical to the successful operation of DPST. As such, our program requires a volunteer deposit of $250 per athlete during registration. However, no family will be required to deposit more than $500, regardless of the number of athletes registered.

Prior to the winter season, the Program Administrator will send out a Volunteer Guide and conduct a Volunteer Orientation to acquaint families with the process. Instructions on accessing the online system to sign up for specific volunteer jobs will also be provided.

DPST utilizes an online tracking system to manage the volunteer program. Volunteers can sign up for activities through this system, which specifies the hours applicable to each activity.

Credit for a volunteer activity is earned only upon completion of the associated task. The Program Administrator will verify the completion of hours. All hours must be recorded in the online tracking system.

If an event is postponed and volunteers are unable to participate in the rescheduled event, they must inform the Program Administrator. If a signed-up event is canceled, volunteers should contact the Program Administrator to explore other opportunities. Unfulfilled volunteer activities will not be credited. Volunteer hours are tallied at the end of the ski season.

To qualify for a refund of the volunteer deposit, each volunteer must complete a minimum of 15 hours, corresponding to the $250 deposit. For a full refund of a $500 maximum deposit, a total of 30 hours per family is required. Volunteers participating in activities involving Minor Athletes must possess a current and active USSA volunteer membership. DPSEF/DPST will reimburse the membership cost at the season's end.

Volunteer refunds, if applicable, will be issued to the deposit payer before May 31 of the applicable year. Failure to meet the minimum volunteer hours requirement will result in a donation of the deposit to DPST.

This document outlines the guidelines concerning the travel arrangements for Diamond Peak Ski Team athletes and coaches during out-of-town ski racing training and competition events. It aims to address common issues related to team travel while emphasizing the primary goals of providing excellent coaching for athletes, ensuring coaches focus on their coaching duties, prioritizing athlete safety, and maintaining transparency in travel billing to avoid unexpected expenses.

Any team participating in overnight travel will be billed for related travel expenses as outlined in this policy. While it’s not possible to cover all potential situations during the ski season, any unresolved matters should be directed to Tori Cook, DPSEF/DPST Program Administrator.

The travel policies and procedures developed by the Diamond Peak Ski Team to achieve the aforementioned goals are detailed in the sections that follow.

Planning
At the start of each competitive ski season, travel team coaches will propose the races in which the Diamond Peak Ski Team will participate. This information, including approximate costs and race dates, will be communicated to parents by December 1 or within a week of the Far West schedule becoming available.

An estimate of expenses will be shared 30 days before each event.

A bill will be provided to families upon return from each team travel event, with payment due within 7 days via credit card authorization.

Travel Cost Projections
Information from previous seasons can be provided to assist families in projecting travel expenses. The provided figures serve as a guide, as actual expenses may differ based on various factors.

Coach Assignments
The allocation of coaches for out-of-town events will be based on the number of athletes attending the race:
1-6 athletes: 1 coach
7-12 athletes: 2 coaches
13-18 athletes: 3 coaches
19-24 athletes: 4 coaches

Travel Expenses
All expenses linked to out-of-town travel for ski team athletes and coaches are the responsibility of the athlete's family. This encompasses direct costs such as food, lodging, transportation, lift tickets, etc., along with indirect expenses incurred by coaches attending the event to provide coaching.

Transportation
Efforts will be made for coaches to carpool to minimize transportation expenses. Reimbursement for coaches using personal vehicles will be based on the federal mileage rate.

Lodging
We will secure cost-effective lodging for our athletes and coaches. Reimbursement for lodging expenses will vary based on the number of athletes accompanying them at the event.

Food
A per diem approach of $75/day for food expenses will be provided to each coach.

Staffing
During Masters travel and competition events, athletes will be invoiced for the hourly rate of their coach(es) for the duration of the events. However, families will not be billed for staff hours related to travel and competitions for athletes under the age of 18.

Cost Allocation to Athlete’s Family
Expenses will be proportionally divided among athletes attending an out-of-town event to determine the amount due per athlete.
If there is travel with 3 or fewer athletes, families will not be charged more than 1/3 of the total travel cost.

Expense Report Submittal, Reimbursement, and Billing
An estimated expense report can be provided before events, with a final expense report issued the day after the event. Approval for payment is expected within a week following the event, and charges will be processed to the card on file, ensuring a well-defined timeline for coaches' reimbursement and billing for families.

*Example Expense Report*
12 athletes are attending a race in Mammoth during Martin Luther King weekend. These athletes will require at least 2 coaches. The team will drive to Mammoth in the Team Van on Friday and race on Saturday and Sunday.

Transportation
Gas for the Team Van cost about $200 round-trip.

Lodging
Two hotel rooms were booked for the athletes and coaches for Friday and Saturday night for a total of $2,000.

Food Expense
The Coaches receive $75/day for food. Two coaches x three days x $75/day = $450

Total Expense = $2,650/12 athletes = $220 per athlete

Credit Card Authorization
By participating in the Diamond Peak Ski Team's travel program, families agree to the terms of credit card authorization for payment of travel expenses. This authorization allows the team to process payments for incurred travel costs within 7 days following each team travel event, ensuring timely and efficient billing. This agreement helps maintain transparency and accountability in managing travel-related expenses, providing peace of mind to both coaches and families.

Notices / Acknowledgements

I, the undersigned Athlete or parent or legal guardian of the named minor Athlete, as applicable, have read the following notices and acknowledge the policies, procedures, and other information contained within them, and by signing this document, agree to them.

Definitions

DPSEF – “DPSEF” means the Diamond Peak Ski Education Foundation.
DPST – “DPST” means the Diamond Peak Ski Team, a fictitious business name for DPSEF.
DPSR – “DPSR” means the Diamond Peak Ski Resort.
Athlete – “Athlete” means an individual, over the age of 18 years, registered and/or
participating in any DPSEF program, whether or not the Athlete has paid for the
registration. “Athlete” includes a “Minor Athlete.”
Minor Athlete – “Minor Athlete” means an individual, below the age of 18 years, registered
and/or participating in any DPSEF program, whether or not the Minor Athlete has paid for
the registration.

Contact Information

For any questions or concerns with these notices, please contact DPSEF’s Program
Administrator, Tori Cook, at [email protected].

Questions regarding coaching may be directed
to DPSEF’s Athletic Director, Mats Boehnke, at [email protected].